Onboarding Process: Step-by-Step Explanation

Step 1: Job Offer and Acceptance 📩

Trigger: After selecting the ideal candidate.

Action:

• Job Title: Clearly define the position, responsibilities, and reporting hierarchy.
• Compensation: Outline the salary, allowances, and additional benefits.
• Start Date: Agree on a specific start date with the candidate.
• Working Hours: Include Egypt’s standard 8-hour workday, 48-hour workweek, and overtime details.
• Benefits Overview: Highlight benefits such as social insurance and any health coverage provided.
• Probation Period: Typically up to 90 days in Egypt.

Outcome: Once the candidate accepts the offer, proceed to formalize the employment contract.

Step 2: Employment Contract 📝

When It’s Used: After offer acceptance.

Action: Draft an employment contract that adheres to Egyptian labor law, including:

• Job Description: Clearly outline the employee’s duties.
• Compensation: Specify salary, bonuses, and allowances.
• Leave Entitlements:
  • Annual Leave: 21 days (increases to 30 days after 10 years or for employees over 50).
  • Sick Leave: As per medical certification, paid progressively.
  • Public Holidays: At least 14 official holidays annually.
• Working Hours: Detail working hours, breaks, and overtime compensation.
• Termination Conditions: Define notice periods and grounds for termination.

Outcome: A signed contract formalizes the employment relationship and ensures legal compliance.

Step 3: Tax and Social Insurance Registration 💰

When It’s Used: Before the employee starts work.

Action:

• Tax Registration: Register the employee with the Egyptian Tax Authority for payroll tax compliance.
• Social Insurance Enrollment: Enroll the employee in the national social insurance system.
• Bank Account: Facilitate setting up a bank account for salary deposits.

Outcome: Ensures compliance with Egypt’s tax and social insurance obligations.

Step 4: Health and Safety Induction 🦺

When It’s Used: On or before the first day.

Action: Conduct a safety briefing to comply with workplace standards.

• Safety Guidelines: Explain safety protocols relevant to the role.
• Emergency Procedures: Review evacuation plans and first-aid procedures.
• Personal Protective Equipment (PPE): Provide necessary PPE for applicable roles.

Outcome: Employees are aware of workplace safety and emergency protocols.

Step 5: Payroll and Benefits Enrollment 📊

When It’s Used: Within the first week.

Action:

• Bank Details: Collect the employee’s bank information for payroll processing.
• Benefits Enrollment: Register the employee for health insurance and other company-provided benefits.
• Overtime Policy: Explain overtime pay rates as per Egyptian labor law.

Outcome: Employees are integrated into payroll and benefit systems.

Step 6: Workplace Policies and Training 📚

When It’s Used: Within the first month.

Action:

• Code of Conduct: Outline expectations regarding behavior, ethics, and professionalism.
• Training Programs: Provide role-specific and compliance training.
• Performance Metrics: Establish clear KPIs and review processes.

Outcome: Employees are familiar with company policies, expectations, and available resources.

Step 7: Probation and Feedback Period 📅

When It’s Used: During the probation period (up to 90 days).

Action:

• Performance Reviews: Evaluate employee performance and cultural alignment.
• Feedback and Adjustments: Provide constructive feedback and role adjustments if needed.
• Employment Confirmation: Confirm permanent employment status or discuss necessary improvements.

Outcome: Completion of the probation period leads to permanent employment or mutual decisions for adjustment.

Summary Table of Key Onboarding Steps in Egypt

Key Takeaways

• Employment contracts in Egypt must clearly define job roles, compensation, and leave entitlements.
• Onboarding includes mandatory tax registration and enrollment in the social insurance system.
• A structured onboarding process ensures compliance with Egyptian labor laws and fosters smooth employee integration.